Raafiah College of Distance Education  
 
 
 
 
 

FAQ's - Examination

1) What will be the mode of examination? Whether it will be conducted online or traditional (Paper Pencil)?
The examination mode of CMJ University’s Industry Integrated Programs depend upon the enrolled student that in which mode he/she wants to appear for their exams because university conduct the exams in both modes i.e. Online and Paper pencil  mode.
  • Term End Examination for Spring Session will be held in the month of December every year.
  • Term End Examination for Fall Session will be held in the month of June every year.

The exact schedule for Paper Pencil term-end examination will be published on the website prior to the commencement of the exam.

Under the scheme of On-Demand Online Examinations, students can walk into authorised Test Centre on the prescribed days as per their choice and appear for the examination for the course for which they are registered.

Student can decide to which mode he/she want appear in examination, at the time of filling  examination form.

2) What is the timeline for submitting Examination Form / Resitting Form?
Application deadlines can be found here
3) What is the procedure to be followed in case of loss of Examination-related documents like Admit Card, Identity Card etc?
No student is permitted to enter the Examination Hall without the Admit Card and Identity Card. In case of any last minute loss of Admit Card, students can get download the eAdmit Card available under the Centre Login from the website www.pws.org.in If the Identity Card is lost, students can seek permission to write the examination with a valid photo identity proof e.g. Passport/Driving License/Voter ID Card/PAN Card. However, immediately after the examinations, students should apply and obtain a new ID card by submitting the appropriate application to the University.
4) What are the consequences of appearing in the Examinations without the Admit Card?
Students are not permitted to appear in the Examinations without the valid Admit Card. If it is found that any student has appeared in the examinations without the Admit Card, the result will be treated as NULL and VOID. A case will also be registered against the student for Malpractices for suitable action.
5) What is Re-sitting?
If a student fails to clear any of the paper (s) or all subjects of a year, he/ she has to re-appear for the relevant paper (s) or year by applying and filling up the re-sitting form along with relevant examination fee. The form will be made available at least three months before the university examinations along with necessary instructions.
6) What is the procedure, if a mistake is committed while filling the Examination Form / Re-sitting Form?
Students are required to go through the necessary guidelines prior to filing the Examination Form / Re-sitting Form. Admit Cards will be issued as per the details filled in the Examination Forms /  Re-sitting Forms. Mistakes committed while filling the Examination Forms / Re-sitting Forms should be immediately brought to the notice of the RCDE(PWS) through respective Centre’s. However, the University reserves the right to accept or reject such requests.
7) What are the consequences of making a mistake in the Answer Sheet (e.g. Roll No. or Subject Code wrongly written)?
Students have to strictly adhere to the guidelines provided in the Question Papers/Answer Sheets. However, the students may forward a written representation about such mistakes committed giving full details. University at its discretion may accept or reject such requests.
8) What is the procedure for Examination Centre (EC) Transfer?

The request for change of Examination Centre must reach the University prior to 30 days before starting Examination. Examination Centre transfer facility is available only for writing theory Examinations. The Examination Centre transfer from domestic to international or vice-versa is not permitted, as the Examinations Schedules differ. Following procedure has to be followed:

  • Submit Examination Centre Transfer application prior to the stipulated date.
  • Provide the valid reasons for the change along with the proof.
  • Enclose prescribed fee in the form of Demand Draft drawn in favour of ‘CMJ University’’ payable at Shillong.

NOTE: The University reserves the right to accept or reject such requests.

9) What will be done, when two years subjects clash in the Paper Pencil Examinations time table?
The problem basically arises for students who have accumulated too many backlog papers. There is no provision for appearing in two different examination papers in the same Session on the same day. In all such cases, students are advised to apply and appear for only one paper. If found that any student has appeared in two papers simultaneously in the same Session, the result will be treated as NULL and VOID. A case will also be registered against the student under Malpractices for a suitable action.
10) What is clash of Papers? How to avoid it?
Re-registration to the higher years in CMJ University is not linked to clearing (passing) of the previous Years. The structure provides ample chance to the students to clear the backlog papers. Every student gets minimum two consecutive chances to clear a paper. The grouping of the subjects permits the students to appear in the backlog papers in every alternative Year. While filling the Re-sitting Forms for the backlog papers, the students should meticulously plan as to which papers they would like to appear, whenever there is a clash of papers. Please note that the students will be permitted to appear in only one paper during each Session on any day. It is reiterated that the system provides adequate opportunity to the students to clear the backlog papers.

Second Alternative, you can choose On Demand Online Examinations. On-Demand Online Examination will provide a completely flexible system of examination independent of the traditional fixed time frame. Under the scheme of On-Demand Online Examinations, students can walk into the identified Centre for Raafiah College of Distance Education (run by PSW) authorised Test Centre on the prescribed days as per their choice and appear for the examination for the course for which they are registered.
11) How do we apply for supplementary examinations?

There is no supplementary examination system, at present. However, term-end examinations are held twice a year. The examination will be conducted at designated examination center ( a neutral venue) twice a year. Tentative schedule of examination is as under:

  • Term End Examination for Spring Session will be held in the month of December every year.
  • Term End Examination for Fall Session will be held in the month of June every year.

The exact date schedule will be published on the website prior to the commencement of the Paper Pencil term-end examination. The students may apply in any of the sessions to become eligible to appear for backlog papers. However, students are advised to refer to the eligibility guidelines provided along with re-sitting form.

Under the scheme of On-Demand Online Examinations, students can walk into authorised Test Centre on the prescribed days as per their choice and appear for the examination for the course for which they are registered

12) What is the Passing percentage according to Old and New Regulations?

A student should secure at least 35% marks in the Continuous Evaluation and 35% marks in the Term End Examination to pass and aggregate total should be 40% and above. Again, this may vary from program to program. Hence, students are advised to refer to the program regulation issued to them at the time of admission.

Project Examination: - This applies to all the students. They are considered to have passed in the Project Examination if they score:

  • 35% marks in the Project Examination (PE) conducted by the Mentor.
  • 35% marks in the term end comprehensive University Examination (UE), if any, and,
  • 40% aggregate of the Project Examination (PE) and the term end Examination.
13) What is meant by Internal Assessment (IA) Marks?
Students are advised to note that the IA pattern may vary from program to program. A student is required to submit minimum two Assignments as prescribed against each subject. For details students are advised to go through the program regulation issued to them at the time of admission. Students are advised to attend practical classes (In case of practical papers) as required, and submit the requisite details to the Centres as part of Internal Assessment. The faculty at the Centres will evaluate the IAs, practical logs and assign marks based on the performance to each individual student.  IA marks have to be notified to the students prior to these being uploaded to the University. The average of the two assignments will be considered for the grading of the students
14) Who evaluates the Term End University Examinations papers?
University evaluates the Term End Examination papers.
15) When will the results be declared?
Results will be declared within 45 working days from the last day of the Examinations. 
16) What are the consequences of not appearing in the Examinations?
The students are required to clear all the papers of the program within the prescribed validity period as mentioned in the prospectus/ admission documents at the time of admission.

Example:
  • A student who joins MCA first year. The minimum duration required to complete the course is 3 years. The maximum time available to complete the course is 6 years.
  • A student who takes re-entry admission to MCA second year. The minimum duration required to complete the course is 2 years. The maximum time available to complete the course is 4 years.
17) How many chances does a student get to clear the subject?
The structure of CMJ University Programs is versatile and provides ample opportunity to the students to complete the course without loss of years due to backlog papers. Unlike other vertical programs, re-registration to the higher years is not linked to clearance of the previous years. A student gets minimum two consecutive chances to clear a paper. The grouping of the subjects permits student to appear in the backlog papers in every alternative year. For instance, a backlog paper of first year can be taken with second year and third year hence he/she gets 4 chances to clear the subject. 
18) Why are the old question papers not provided by the University?
Provision of old question papers has a great disadvantage in that it curbs the multi dimensional approach of the students to learning.  Students are expected to adopt a learner-centric approach to the studies and are advised not to follow ‘guide’ pattern of learning and answering. The strength of our programmes is in generating the habit of self-analysis and comprehension. Students are well advised to formulate number of questions on the pattern (as per the sample questions) and build up their own notes/question banks.
19) When will student receive the Marks Card?
Within 45 working days of the declaration of the results, the individual Marks Card will be sent to the Centre for distribution to the students. Student is advised to visit the Centre and collect the same without fail.
20) What is the procedure for Re-evaluation of OMR Answer Sheets?
There is no provision for re-evaluation because the valuation is done by scanning the OMR answer sheets at least twice. The answer sheets are marked by the students by darkening the appropriate circle to indicate the answer for a question. The scanning process which evaluates the answer sheets is 100% error free and hence no re-evaluation is permitted. However, the students can apply for verification of the results using FORM, available under student login.

It is appropriate to mention that our analysis shows that the following could be the reasons for students scoring less mark than expected by them:-
  • Students make mistake while darkening the appropriate columns. For instance, while marking an answer for Question No 3, answer may have been wrongly darkened against the field for Question No 4.
  • In few cases, the students mark more than one answer by darkening the additional circles. The evaluation is programmed to disregard such answers and hence the loss of marks.
  • In some cases, the students mention incorrect data with regard to Registration No, Test Booklet No, Subject Code and the Centre Code etc. The instructions given in the MCQ answer sheet must be strictly complied with.
There is also no provision for re-evaluation of Online Examination because the valuation is done by computer system. The online evaluation process which evaluates the answer is 100% error free and hence no re-evaluation is permitted.

Please note that no communication regarding re-evaluation, etc. will be entertained in view of the above.
 
 
 
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